In September 2012, the United States Postal Service (USPS) made changes in its export forms requirements so that they are more in compliance with US export compliance regulations. Perhaps it is time to review some export/import basics for companies making small package shipments via the mail. 

CN 22 yes: This form that must be used for all First Class International Mail items, small packages, Priority Mail International Small flat rate boxes, Mail bags, and certain Express Mail International items that contain goods or merchandise. This form must also be used for First Class Mail or Priority Mail envelopes weighing 16 ounces or more, exceeding ¾ inch in thickness or containing goods or merchandise, i.e. other than documents. The form is to be completed in duplicate at retail and single form via PC Postage and other approved systems. Export records are to be kept for five years. 

CN22 no: This form is not to be used for shipments 1) valued over $400 2) Requiring an export license per 15 CFR or 22 CFR ; 3) shipments of goods to Iran, Sudan or Syria or 4) shipments of goods to Cuba or North Korea other than gift parcels or humanitarian donations.

Check the box: There are seven choices to identify your shipment: 1) The first box identifies documents. This would be applicable if your shipment were over two pounds or over ¾ inches thick. 2) The second box identifies goods being exported for samples. In most cases samples are provided free of charge to a prospective seller however they still have a value i.e.; production costs. Often these are only representative of a fully valued item. Some import regulations such as the US allow samples not for sale to enter informally free of duties and taxes. 3) Merchandise is the general category of dutiable/taxable goods that are not gifts, humanitarian donations or hazardous materials. 4) Dangerous goods included infectious substances shipped between laboratories, pre approved and labeled radioactive materials, properly labeled human or animal specimens and lithium batteries installed in equipment-see USPS international mail manual for further details. 5) Gifts: Items shipped free of charge-generally to a home address. These usually pass free of duty and taxes. 6) Humanitarian donations: This is one of the few types of things that can ship to Cuba or North Korea. 7) Other : I am not sure what would fit this category. 

Detailed Description: The details required for the description are dependent upon the harmonized classification applicable. If the harmonized classification for a particular item and a particular destination makes a distinction between black jackets and white jackets, the description needs to identify whether the jacket being shipped is black, white or other. So get some help on the correct harmonized number to make sure your shipment exports and imports smoothly. A detailed description is different than an item description. It's important that a full description and value for each item is included on the customs form.

Qty/wt/value: The number of units shipping, their weight and the transaction value of the goods belong in this section. The transaction value is generally the price paid or payable for the goods. Even though an item is free of charge it still has a value for Customs purposes. This is the cost of buying or making the product if no sale takes place.

HS Tariff: This is the harmonized tariff number applicable for the product. There are a number of US resources to help you determine the classification for the product. The harmonized tariff schedules of the United States can be identified online at : Currently, an HTS code is only required for commercial shipments that are mailed thru the USPS. Normal B to C not for resale items are not considered commercial shipments. We recommend classifying your goods to identify the correct tariff rate. 

Country of Origin: This information is usually available from the piece itself because of US marking requirements. Where an item is manufactured or produced can mean $0.0 duty or as much as 35% duty depending on the country of origin of the merchandise. Currently, the country of origin is only required for commercial shipments that are mailed thru the USPS. Normal B to C not for resale items are not considered commercial shipments. 

NOEEI: 30.37 a and H: This refers to exemption from electronic reporting to the Bureau of Census. Since the maximum you can ship on this form is $400 in value, choosing NOEEI a is applicable for products not under export license or shipping to restricted countries can be marked as (a). If you are shipping to gifts or humanitarian aid to North Korea, Cuba, or other export sanctioned countries you can mark (h). Check chapter 15 section 740.12 of the Code of Federal Regulations for further information. Here is one place you can find this information: